Features
Everything you need to cover every game
From importing the schedule to paying officials at season's end — one tool for league admins, free for referees.
Admin dashboard
See every official's workload at a glance
One screen shows past games, upcoming games, last game worked and totals for every active official — color-coded so you spot who's overworked and who's waiting for games.
Learn more| Official | Past | Upcoming | Last worked | Total |
|---|---|---|---|---|
| Marcus Lee | 4 | 1 | Oct 28 | 5 |
| Dana Ortiz | 9 | 3 | Nov 1 | 12 |
| Sam Patel | 14 | 5 | Nov 2 | 19 |
| Jordan Kim | 7 | 2 | Oct 30 | 9 |
CSV schedule import
Drop in your schedule. Review it. Commit.
Upload the spreadsheet your league already has. RefsManager understands messy headers, both date formats and 12- or 24-hour times, and flags every problem by row before anything is saved.
Learn more| Row | Date | Matchup | Field | Crew | |
|---|---|---|---|---|---|
| 2 | Apr 12 · 9:00 AM | Cubs vs Tigers | Field 1 | 2 | |
| 3 | Apr 12 · 11:00 AM | Rays vs Mets | Field 2 | 2 | |
| 4 | — | Sox vs Owls | Field 9 | 1 | Missing date · new location |
Email & SMS remindersComing soon
Officials always know where to be
The moment you assign an official they get an email with the date, time, field, teams and a link to add the game to their calendar. A reminder follows automatically before the game.
Learn moreNorthside Little League · Sat Apr 12, 9:00 AM · Field 1 · Cubs vs Tigers
RefsManager: Northside LL — reminder, you work tomorrow 9:00 AM, Field 1, Cubs vs Tigers. refsmanager.com/g/8x2k
Referee paymentsComing soon
Know what every official is owed — and pay them
Set pay rates by sport, level and position. RefsManager totals what each official earned, and you'll be able to pay by ACH or Venmo, or mark them paid by check or cash.
Learn more| Official | Games | Owed | Method | Status |
|---|---|---|---|---|
| Marcus Lee | 5 | $175.00 | ACH | Ready |
| Dana Ortiz | 12 | $420.00 | Venmo | Ready |
| Jordan Kim | 9 | $315.00 | Check | Paid ✓ |
Scheduling & assigning
Assign by position, by hand or with AI
Build crews for any sport. Assign plate and base umpires, referees and linesmen by position, publish open slots for officials to claim, or let AI propose the whole schedule.
Learn moreReferee portal & profile
A free home base for every referee
Referees see their games across every league they work, accept or decline, set availability, upload documents and file game reports — all free, from any phone.
Learn moreBuilt-in AI
AI that suggests — you approve
Rank the best official for every game or propose a full schedule in seconds.
See the AIExcluded: Sam Patel (blackout date), Dana Ortiz (already on Field 2 at 9:00)
Ready to cover every game?
Start your 14-day free trial. Referee accounts are always free.